The book for the project manager
— who needs to know who's where, and what's on fire
The jobs, the tasks and the crew — in whatever order you ask.
The jobs, the tasks and the crew
What's waiting for you is at the top. A new job with its number ready, how far behind the tasks are, what's been reported done and awaits your approval — and the whole crew.
The jobs, not the folders
Know the feeling of spending the morning phoning your way to an answer you ought to be able to see? “How far are you?” “Is that defect closed?” “Who's on site tomorrow?” Each call is reasonable. Together they are your morning.
Here the company appears as one surface: the jobs with stage and customer, the tasks with deadline and priority, and the people with name and role. You don't have to ask anyone to find out what's waiting.
What you can do here
Create a new job with a customer from the register and a job number already waiting. See what's overdue, what falls this week, and what has no date at all. Approve what's been reported done, and send it back if it isn't.
And message someone on the crew without hunting for their number first — it says “Message” next to every name.
The company at a glance
Know the feeling of not knowing what to tackle first? Something has happened in every job since yesterday, and there's no single place that says what's actually waiting for you.
The company overview starts with “Waiting for you” — the queues sitting there waiting for your decision. Below it sit key figures for active jobs, open tasks, today's hours and unread items.
And a box beside it shows two numbers that are never added together: deadlines that are burning, and deadlines we don't know about.
Company cases
Know the feeling of jobs living in a spreadsheet nobody updates? The “status” column is from March, sub-jobs are loose rows, and nobody can see who is allowed to open what.
Here the jobs sit as a list with trade, stage, customer and location — and sub-jobs indented under their parent job.
If you need a new one, the field sits at the top with a customer from the register and the next job number already filled in. Jobs you're not on are marked “Not on the crew” instead of simply disappearing.
What's on fire
Know the feeling that “we're a bit behind” is all anyone can say? Nobody knows by how much, or what it hits. So it becomes a feeling instead of a plan.
The schedule answers with three numbers at the top: overdue, this week, open in total. Below them three weeks run as a bar with a today marker and one dot per task.
And there's a bucket called “no date” — the tasks that would otherwise disappear, because nobody dared put a day on them.
Tasks and snags
Know the feeling of a defect reported done in a text, and three weeks later you find out it wasn't? There's no queue, no receipt, and nobody can see what you've approved.
Here what's been reported done sits at the top waiting for your approval. The rest is in one box per job, with priority, assignees and due date.
The chips Critical, High+ and Overdue narrow the list — and they deliberately leave the completed-report queue alone, so it can't be filtered away.
The whole crew
Know the feeling of needing a colleague's number that's in another phone? Or not remembering whether he holds the certificate the job requires? So you ring a third person to ask.
The staff page shows everyone in the company with avatar, name and role — the owner is listed as “Owner”.
“Message” opens a message straight away, and “Profile” shows what the person can do. At a school the students are kept out; this is the staff.
Your own jobs
Know the feeling of having jobs in two companies and one for someone you know? They live in different places, and the private one has neither a number nor a folder.
Projects gathers your jobs across the board: the tabs come from the trades you actually have jobs in, not from a fixed list.
A new one is created with name, trade, who it's for, customer, address and a job number already pre-filled with the next number in your own series.
