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§Study guide to event coordinator

This page brings together the central concepts in the event trade. Use it as a reference when you are preparing or planning an event in your apprenticeship.

Central concepts

  • 01Concept: the idea and framework for the event.
  • 02Run-of-show: the minute-by-minute plan for the event.
  • 03Budget: the plan for what the event is allowed to cost.
  • 04Risk assessment: what can go wrong, and what do we do.
  • 05Run-of-show vs. schedule: the schedule is the big picture, the run-of-show is the day itself.
  • 06Evaluation: learning after the event.

The phases in an event.

  • 01Idea and concept — purpose and target audience.
  • 02Planning
  • 03Coordination — suppliers, contracts, responsibilities.
  • 04Dissolution — playbook and improvisation.
  • 05Evaluation—what did we learn?

Check yourself

  • 01Can you name the phases of an event in order?
  • 02Can you explain what a script contains?
  • 03Do you know why written agreements are important?
  • 04Can you describe what a risk assessment is?
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