Work environment safety and ergonomics in depth

An event looks glamorous from the outside, but behind it lies physical work, long days and a big responsibility for other people's safety. A good working environment does not happen by itself — it is something you plan in from the start. Here we look at the most important areas you need to have in place as an event coordinator, both for your own sake and for those around you.

§The physical work during construction and dismantling

Before and after an event, things must be carried, lifted, rolled and assembled. Tables, stage parts, equipment boxes, banners and inventory don't move themselves. This is where most physical injuries happen if you're in a hurry. Learn to lift with your legs and straight back, use aids like hand trucks and lifting gear, and carry heavy things with two people instead of pushing yourself alone.

• 01Løft tæt på kroppen, med bøjede ben og ret ryg
• 02Use sack trucks, pallet lifters and other aids
• 03Share heavy lifting among several people
• 04Keep walkways and escape routes free during setup

§Ergonomics at screen and for long periods

Between events, you often sit for hours at a screen planning, budgeting and writing. Good ergonomics applies here too: a proper working posture, breaks where you stand up, and a screen at eye level. Switching between static planning and active work on site is a strength for the body — but only if both are done properly.

§Mental work environment — pressure, deadlines, and unpredictability

The event trade is deadline-driven. An event cannot be postponed because it's not finished—guests arrive at the agreed time. This creates periods of high pressure, long days, and unforeseen problems that must be solved here and now. It can be exciting but also stressful if it goes on too long. Good planning, clear roles, and realistic timelines are the best defense against stress.

§Safety for audience and staff

As a coordinator you share responsibility for ensuring both guests and employees are safe. This means clear plans for what you do in case of an accident fire or evacuation and that everyone on the team knows who does what. Make sure escape routes are clear there is access to first aid and that security staff and volunteers are instructed. At large events there are actual safety and emergency plans.

§Weather, power and equipment

If the event happens outdoors, the weather is a risk factor in itself — wind in tents, rain on electronics and heat for the audience. Power, cables and equipment must be conducted responsibly so no one falls or gets a shock. Always check equipment before use and have a plan B if the weather turns or the equipment fails.

§A culture where it's okay to say no

The best work environment exists where you dare to speak up before something goes wrong — that a lift is too heavy that a timeline doesn't hold together or that a setup is unsafe. As a coordinator you set the tone. If you listen to the team and take concerns seriously you avoid both injuries and bad experiences for the guests.