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Template: preparation for supplier negotiations
Structure your preparation before you sit down with a supplier
Fill in this template before negotiating with a supplier. It forces you to know your own figures and limits before you sit down across from the other party.
§1. Needs
- 01What must be purchased precisely (item, quantity, quality)?
- 02When should it at the latest be delivered?
- 03Are there legal requirements or quality requirements the product must meet?
§2. Budget and objectives
- 01What is the maximum price you can accept?
- 02What is your desired price, if everything goes as hoped?
- 03Who internally needs to approve the final agreement?
§3. Alternatives and market knowledge
- 01Which other suppliers can provide the same?
- 02What does the product cost approximately at competing suppliers?
- 03What is your best alternative if you don't agree?
| Negotiation point | Our wish | Pain threshold | Noted reply from supplier |
|---|---|---|---|
| Price per unit | |||
| Delivery time | |||
| Payment deadline | |||
| Delivery terms (Incoterms) | |||
| Complaint rules |
§4. After the meeting
- 01Is all given medicine noted with dose and time?
- 02Is there a follow-up date if the supplier should return with something?
- 03Has the contract been sent for internal approval if required?